Business Email Hosting – How it can benefit Your business

Business Email Hosting

Emails, as we all know, ensure an easy exchange of information that is crucial for running a business. In fact, it is the need of hour. No organization can hope to thrive without using emails. Now, as business emails carry sensitive data, audio and video files, it becomes even more important that the email system is robust, reliable and should allow frequent backups to build an archive database for future use.

One can opt to implement e-mail services for internal use, but it requires purchasing of sophisticated equipment, implementation, maintenance and critical backup of the data to facilitate data recovery in case of loss or theft. All these activities will come at a huge initial cost and then the recurring cost of maintenance and backup. To sum up, this can be a big amount to invest and needs ample consideration based on the business being run. So, is there an alternative to it?Yes, it is business email hosting.

Email server hosting, for those who are hearing it for the first time, is a technique of hosting email servers. It’s very similar to the website that needs hosting for making an online presence. Email servers are kept live on the Internet in order to facilitate communication through emails. The Business email hosting is highly recommended as it provides you an effective way to establish identity and possess certified email address at an affordable price tag. There are many companies in the market who provide web hosting services. Here, user discretion is required. But, the golden rule is to choose the one that provides reliability and ensures redundancy.

Benefits of Business Email Hosting

There are numerous benefits of going for business email hosting. Below mentioned list gives an insight to some of its major advantages:

1) Storage Space: The email server hosting companies provides adequate storage space for each mailbox. Here, users get the flexibility to increase or decrease storage space .

2) Secure Access to Web-mail: Encryption and authentication through user-name and password ensure secure access to your web-mail. The data integrity is also maintained during the transmission of messages.

3) Anti-spam filters: It blocks potentially harmful spam and virus. The unwanted emails are prevented from reaching your in-box. The filtering methods includes grey listing, white listing and blacklisting that send spam to a quarantine folder for being quarantined.

4) Email Archive: Needless to say, frequent data backup is crucial for a business. Now, with the email server hosting, companies ensuring regular backup of their email servers, you do not have to worry about your business being affected due to data loss. This facility will help you to easily recover accidentally deleted emails.

One must be very careful when it comes to choosing the services you wish to subscribe from the business email hosting company. Various attributes to be kept in mind are space, data backup, privacy and protection. In a nutshell, a reliable business email hosting service is immensely beneficial for your business as it ensures proper communication over emails with easily accessible archive database.

Email hosting Solutions: You Should Not Make Mistakes

Email Hosting Services
Email Hosting Services

Email hosting solutions are provided by web hosting service providers to businesses. It is a service that manages and runs emails on servers like web hosting runs a website on servers. The email server hosting provided by web hosting service providers mainly administers POP3 emails and offers protection from viruses and spam along with some other features. It is a huge advantage for a company to have an email account in their own domain name as it helps in building trust and also provides authenticity to their existence as a company. Choosing a service provider for email server hosting was as easy as choosing any other service. All that was needed to check was their uptime, service level and user feedback and then hire one. However, with changing time, the whole scenario has changed. The old measures of the ability of an email server hosting provider, uptime and service levels are still important, but more important are how they handle that whole thing, which makes it the decider and not how much downtime they suffer. Email hosting solutions have now become one of the most talked about services today. Email hosting solutions are very much like regular web hosting solutions, the mere difference between them is instead of servers hosting a website it deals in the hosting of email servers. As this service has become popular and gained popularity, several email service providers have come into the market.

How to choose email service providers?

Selecting one service provider from so many service providers can be a little confusing today. In order to make a right choice, there are several things that you must consider. Among the very first things to look for in an email hosting provider is the client support being offered. As technical support is always critical, the user must pick a company that offers support to its customers. Another factor to look at is the pricing of the service. This is the most important aspect to look at and must never be ignored by the user. Security is another vital aspect of email hosting that a user can never ignore. There are several Email service providers all over the place, but they don’t all offer the same level of functionality and service. When you’re looking for an e-mail host, make sure you get the features you need.

1. Get the Addresses You Need: It is important to check whether you are getting the number of email addresses that you need for your company. Moreover, make sure that you are getting the services that you will be paying for.

2. Host Multiple Domains: Look for service providers who provide numerous options for domain management. This will reduce your work and these providers will also without any effort provide email hosting solutions for your existing domain.

3. Simple yet robust interface: Most of the email service providers will give you powerful control panel but more than having a powerful control panel, having a simple yet robust interface is more important.

4. Technical support: Always look for a service provider that provides 24×7 technical supports. This will help you in managing all your domain and hosting related issues of your business.

These are certain things that need to be considered before choosing a service provider that provides email hosting solutions. However, money should also be a consideration but should not be the sole one. An extensive research can prove to be beneficial for you to meet your needs without committing mistakes.

Email Hosting: Why You Should Carefully Select The Right One For Your Business

Webmail Hosting
Webmail Hosting

It would be very hard to find a business that does not uses email for communication. This highlights the importance of business email hosting in modern day businesses. In the business world, email is the most preferred way to establish contact or send a notification. This means that either you find a solution at your own end or seek services of webmail hosting companies.

Now, the implementation of webmail hosting within your organisation needs specialized equipments and trained professionals. As a result, the set-up needs a huge capital investment which many companies will not be able to afford. Worth mentioning would be that this cost can be overwhelming with ongoing maintenance of services in an attempt to prevent latency, intermittent failures and troubleshoot faults. So, what are the viable options left. The answer is to look for a service provider that can offer the right kind of email solutions.

Just to mention, there are many companies who offers such email hosting services to customers. So, does that mean you can go with any service provider. The answer is a simple ‘No’. For, though it is true that there are many companies out there providing email solutions, but then other factors also need consideration.

Which Service Provider to Choose and Why

As mentioned previously, you have to be very careful while choosing the service provider for webmail hosting. This is due to the fact that emails are critical and carry a lot of sensitive data referring to business deals, proposals, updates, notifications, internal updates and mission critical audio and video data etc. The crux of the matter is that email is an indispensable tool for communication in business and as such, deserves a lot of consideration while opting for the service provider.

Here are the points which need to be kept in mind to choose the right provider:

  1. Reliability: Reliability is the key factor for choosing a good Business email hosting service provider. The company should be able to provide reliable services with low latency and high up time. This is important as it helps your business to connect with clients or vice versa, building on good faith and establishing long term relationships. High up time will ensure smooth communication resulting in increased production and lowering of the turn-around-time.
  2. Security: With Cyber crime on the rise and hackers trying to penetrate servers to steal valuable information, the company should implement adequate security measures to negate such kind of threats. This means that webmail hosting servers need to be secured against such attacks.
  3. 24 hours Technical Help-desk: Your service provide should have a dedicated help-desk for offering round-the-clock technical assistance. In other words, there should be someone available in case you confront an inevitable technical problem.
  4. Reasonable Price: The service provider should be able to offer most competitive price with regards to sought services. This can be based on storage space on the  server and other critical services as request.
  5. Accessibility of Information: As a business entity, you may require to access information for meetings and presentations. You can also check if your service provider offers synchronization feature so that you can share files and other important data with other members.
  6. Spam Filters: You can check the webmail hosting service provider for spam filters. This ensures protection of mails from being sabotaged.
  7. Backup: In case of theft or loss of data your service provider should be able to provide you with the backup files. It this is service is not in offer, then you might want to check with someone other provider.

Why you should get business email hosting for your business

Email Hosting Services
Email Hosting Services

The best way of creating a favorable impression on any business client is by making use of business email hosting. Usage of formal business emails with the appropriate language makes sure that communication is kept professional. A certain level of professionalism is necessary to convey the serious intentions of any business. At the same time, business email addresses also impart a degree of personalisation to ensure effective communication.

Small businesses may initially start off by making use of free online addresses such as Gmail, but owners of these companies would soon realize that using personal domain name would impart a distinct identity. Access to business emails can be obtained through online mail clients such as Eudoramail, Outlook and Outlook Express. Some email server hosting companies also provide their own mail clients, with a promise of filtering of spam. In addition, email clients can also be synchronized across multiple devices such as smartphones and tablets, so that important information can be accessed even while on the move.

Steps to consider while selecting new email services

Before selecting a particular email server hosting company, it is important to evaluate what is really required for the business, based upon current system analytics and usage statistics. Parameters such as size of attachments, space for inbox storage and others need to be known. As an example, if separate calendar applications, address book programs and task management systems are being used at present, it may be possible to choose a mail client that integrates all three.

Apart from physically moving data stored in emails, there could be other systems and processes that also may be affected by migration to business email hosting. If there are major steps to be taken for redirection of auto replies, installation of new system status messages and conflicts with interdependent systems, such as Customer Relationship Management (CRM) must be undertaken in time.

Training on new email services must not be ignored

One cannot assume that users will be able to understand everything without training. Classroom-based training or handouts would be necessary for acquainting employees with the new system. Migration may not be the best idea while in the midst of a big marketing campaign, for example. It should be mentioned here that no matter what a business email hosting company, no service provider can provide 100 per cent uptime. But providing uptime close to 100 per cent would be encouraging for a business.